Business Letters Legal Forms
Letters covering a variety of situations arising in the conduct of business, including apology letters, announcements and letters about customer service.
For better or worse, often the first impression of your business may be the correspondence it sends. Is it professional? Is it creating an impression consistent with the quality of your product or services? Does it accomplish its objective?
The business letters in our collection were assembled to help you put your best foot forward and include the following:
The business letters in our collection were assembled to help you put your best foot forward and include the following:
- Apology Letters - these usually will follow a customer's poor experience with your service or product. Most people are willing to give you a second chance, this is the first step to correcting the error.
- Letters of Collection - some of the most important templates in your arsenal. By maintaining good billing and collection practices you directly affect your bottom line.
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Acknowledgment Letters
Customizable business letters to acknowledge customer complaints, orders, product exchanges, requests for returns and more.
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Announcement Letters
Model letters used to make various announcements, such as price reduction, price increase, new business, change of business name, lay-offs, promotions, and more.
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Apology Letters
Letters include apologies for a rude employee, billing error, defective product and missed deadlines and appointments.
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Collection and Credit Letters
For use in situations concerning the collection of money from customers, credit issues and more.
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Confirmation Letters
Sample confirmation letters for use in confirming orders, appointments, meetings, resignations, transfers and more.
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Contract Letters
Letters covering a variety of contract related correspondence including agreement confirmation letters, bid acceptance or rejection letters, proposal approval letters and more.
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Request and Inquiry Letters
Letters used to make various requests and inquiries such as a request to replace a defective product or inquire about office space.
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Sales and Marketing Letters
Various sales and marketing letters for use by a business in a variety of situations such as when offering discounts, when contacting new clients or when announcing price increases or reductions.
- Free forms
- Better Business Bureau Letter This Better Business Bureau Letter is designed to assist a customer in drafting a letter to the BBB regarding the business practices of a company. This letter sets...
- Business Relationship Termination Letter This Business Relationship Termination Letter is for use when ending a business relationship with a company or an individual. This letter sets forth the specific...
- New Customer Thank you Letter This New Customer Thank You Letter will thank a customer for the opportunity to do business with them. This letter can easily be tailored to fit any business...
- Acknowledgment of Customer Complaint (information needed) This Acknowledgment of Customer Complaint is for use when investigating a customer's complaint and more information is necessary. This letter sets out a brief...
- Acknowledgment of Customer Complaint (investigation proceeding) This Acknowledgment of Customer Complaint is for use when the investigation of the complaint is ongoing. This letter sets out a brief description of the complaint and...
- More about Acknowledgment Letters
- Lay-off Announcement Letter This Lay-off Announcement Letter is used by an employer to inform an employee they are being laid-off. It is imperative that this letter contain the exact date of the...
- New Company Announcement Letter This New Company Announcement Letter will let prospective clients and customers know that a former employee of a known company has started a new business. This letter...
- Price Increase Announcement Letter This Price Increase Announcement Letter will inform your customers that the price of a product or service will increase. This letter sets out the specific products or...
- Sales Contest Announcement This Sales Contest Announcement is used by a company when announcing a contest for their sales staff. This letter sets out the details of the contest, beginning and...
- Store - Office Closing Announcement Letter This Store/Office Closing Announcement Letter is formal announcement that a location will be closed. It sets out the effective date of the closing and can easily be...
- More about Announcement Letters
- Apology Letter for Bad Service This Apology Letter for Bad Service is used when a customer has received bad service and has complained to a company. This letter contains an apology and an offer of...
- Apology Letter for Customer Inconvenience This Apology Letter for Customer Inconvenience will apologize to a customer for inconvenience suffered due to a misprint in an ad. This letter can easily be tailored...
- Apology for Billing Error Letter This Apology for Billing Letter is from a company or individual who has billed a customer in error. This letter issues an apology and also sets out what measures are...
- Apology for Rude Employee Letter This Apology for Rude Employee Letter is sent by a company to a customer who experienced rude treatment from a company employee. This letter sets out the date of the...
- Apology for Shipping Problem Letter This Apology for Shipping Problem is sent by a company to a customer who has experienced a problem with a shipment. This form sets out the specifics of the shipping...
- Missed Appointment Apology Letter This Missed Appointment Apology Letter sets out a sincere apology if you miss a scheduled appointment. This letter can be tailored to fit your unique situation.
- More about Apology Letters
- Aggressive Action Collection Letter This Aggressive Action Collection Letter is for use to inform a debtor that legal action is imminent. It sets out the current balance on the account, due date and...
- Bankruptcy Notice Letter to Creditors This Bankruptcy Notice Letter to Creditors will effectively notify your creditors that your business has filed for bankruptcy protection. This letter can easily be...
- Collection Letter for Delinquent Account This Collection Letter for Delinquent Account is used to inform a customer or client that their account is past due. This letter sets out the specifics regarding the...
- Collection Letter with Personal Appeal This Collection Letter with Personal Appeal is used when personally appealing to a customer or client to pay a past due account. This letter reminds the customer that...
- Customer Demand for Refund This Customer Demand for Refund will assist a customer in demanding a refund from a company where a defective product or service was purchased. This letter sets out...
- Overpayment of Invoice Letter This Overpayment of Invoice Letter is to a customer who has overpaid an invoice. This letter sets out the amount of customer's payment, invoice number and how the...
- Payment Plan Proposal Letter This Payment Plan Proposal Letter will assist an individual in setting up a payment plan with a creditor. This letter sets out the reasons why the debt cannot be paid...
- Underpayment of Invoice Letter This Underpayment of Invoice Letter is from a company to a customer who has underpaid an invoice. This letter sets out the amount the customer paid, the total amount...
- More about Collection and Credit Letters
- Confirmation of Salary Increase This Confirmation of Salary Increase is used to inform an employee that he or she has been given a salary increase. This letter thanks the employee for their hard...
- Resignation Confirmation Letter This Resignation Confirmation Letter will confirm that you have received an employee's resignation and sets out the procedures for exit from your company. This letter...
- More about Confirmation Letters
- Agreement Confirmation Letter This Agreement Confirmation Letter will confirm that an agreement has been reached and that final documents are ready for signing. A well-written Agreement...
- Authorization to Perform Work Letter This Authorization to Perform Work Letter will give an individual, such as a contractor, the authorization to hire others to perform work on a specific property. It...
- Bid Acceptance Letter This Bid Acceptance Letter will notify an individual or company that their bid for a certain job or project has been accepted. This letter sets out the specifics...
- Bid Rejection Letter This Bid Rejection Letter is written clarification that a project bid was not accepted. This letter sets out the date of the bid and that the writer will keep the...
- Bid on Project Letter This Bid on Project Letter sets out the specifics of a project bid. This bid contains the name of the customer, location of the project, detailed description of the...
- Contract Details Confirmation Letter This Contract Details Confirmation Letter will effectively set out detailed terms of a contract before it it finalized. This letter can easily be customized to meet...
- Terms of Agreement Confirmation Letter This Terms of Agreement Confirmation Letter will confirm the terms of an oral agreement in writing. This letter sets forth a brief summary of the terms and can be...
- More about Contract Letters
- Itemized Charges Request Letter This Itemized Charges Request Letter effectively requests that a statement for a job or project be set out in an itemized format. This letter can easily be tailored...
- Probate Status Request This Probate Status Request effectively asks for the status of a probate matter. This letter sets out the name of the deceased and the date of the last update. It...
- More about Request and Inquiry Letters
- New Client Introductory Letter This New Client Introductory Letter will introduce your company and its services to a new client. It will also set the tone for a pleasant and productive working...
- New Company Announcement Letter This New Company Announcement Letter will let prospective clients and customers know that a former employee of a known company has started a new business. This letter...
- New Customer Thank you Letter This New Customer Thank You Letter will thank a customer for the opportunity to do business with them. This letter can easily be tailored to fit any business...
- Price Increase Announcement Letter This Price Increase Announcement Letter will inform your customers that the price of a product or service will increase. This letter sets out the specific products or...
- Strategic Alliance Offer This Strategic Alliance Offer is from one business person to another proposing that the parties ally together in order to promote their businesses. This letter can...
- Thank You for Customer Referral Thank You for Customer Referral Letter sends sincere gratitude to a customer who has referred another. These letters can easily be tailored to fit your needs and can...
- More about Sales and Marketing Letters
- Meeting Confirmation Letter This Meeting Confirmation Letter will confirm the date, time and location of a meeting. The letter also confirms who will be present at the meeting and if any special...
- Apology for Delay of Refund This Apology for Delay of Refund is to a customer who is unhappy that a refund has not been received. This letter thanks the customer for their feedback and ensures...
- Apology for not Crediting Payment This Apology for Not Crediting Payment sends sincere apologies to a customer who made a timely payment which was not credited. This letter can easily be customized to...
- Apology for not Returning Phone Call This Apology for Not Returning Phone Call sends sincere apologies to a customer or client who has tried unsuccessfully to reach you by phone. This letter can easily...
- Apology to Customer after Cancellation of Order This Apology to Customer After Cancellation of Order is to a customer who cancelled an order due to the behavior of a company representative. This letter sets forth...
- Damaged Property Apology Letter This Damaged Property Apology Letter is to a landlord or property owner whose property has been damaged. This letter sets out a sincere apology for the damage and an...
- Defective Product Apology Letter This Defective Product Apology Letter extends sincere apologies to a customer who received a defective or incomplete product. This letter can easily be modified to fit...
- Delayed Merchandise Apology Letter This Delayed Merchandise Apology Letter sends a sincere apology to a customer whose order has been delayed. It sets out specific reasons why the order is delayed and...
- Delayed Order Apology Letter This Delayed Order Apology Letter will extend an apology to a customer whose order was delayed. This letter sets out the revised shipping date and when the order...
- Late Payment Apology Letter This Late Payment Apology Letter is used when sending a payment which is past the due date. This letter sets out the amount of payment, the due date, account number,...
- Late to an Appointment Apology Letter This Late to an Appointment Apology Letter sends sincere apologies for being late to a scheduled appointment. This letter can easily be customized to meet your needs.
- Missed Deadline Apology Letter This Missed Deadline Apology Letter sets out a sincere apology if you have missed a deadline. This letter can be easily tailored to meet your unique situation.
- Acknowledgement of Merchandise Returned for Repair This Acknowledgment of Merchandise Returned for Repair letter informs a customer that a broken product was received for repair or replacement. This letter can easily...
- Order Acknowledgment Letter This Order Acknowledgment Letter confirms a customer's order and gives a date when the order will be shipped. It can be easily be customized for your unique...
- Product Exchange Acknowledgement This Product Exchange Acknowledgment letter is to customer and confirms receipt of a product they have returned and the request to exchange it for a different product...
- Acknowledgement of Overdue Balance Payment This Acknowledgement of Overdue Balance Payment is used to inform a customer that an overdue payment was received and that account privileges are reinstated. This...
- Bankruptcy Status Request This Bankruptcy Status Request will effectively request a status regarding a debtor's bankruptcy case. This status letter can easily be tailored to fit your unique...
- Business Credit Request Letter Business Credit Request Letter for use when requesting credit from another company. This letter sets out the reason for the credit request and can easily be tailored...
- Credit Extension to a Past Due Customer This Credit Extension to a Past Due Customer is a personalized letter to a customer whose account is past due. It sets out the past due amount and explains that...
- Credit to Account Notice Letter This Credit to Account Notice Letter will inform a customer that he or she has overpaid an invoice. It also informs the customer that this overpayment will be...
- Deliveries Held Until Past Due Balance Paid This Deliveries Held Until Past Due Balance Paid letter informs a customer that deliveries will be held until their account is paid. This letter sets out the amount...
- Deny a Payment Extension Request Deny a Payment Extension Request will inform a debtor that their request for a payment extension is denied. This letter can easily be tailored to fit your unique...
- Discount Offer for Speedy Payments This Discount Offer for Speedy Payments extends a discount to valued customers who make payments by a specific due date. This letter lets your customers know how...
- Duplicate Payment Refund Letter This Duplicate Payment Refund Letter will inform a customer that a duplicate payment has been made on an account. This letter sets out the amount of all payments made...
- Establishing Credit Terms Letter This Establishing Credit Terms Letter will confirm the exact terms of a credit relationship between two companies. This letter can easily be modified to fit the unique...
- Inquiry about Business Credit Card Letter This Inquiry About Business Credit Card will assist your company in making a decision about obtaining company cards for your employees. This letter can easily be...
- Inquiry about Terms of Credit This Inquiry About Terms of Credit is from a company who intends to purchase large quantities of goods or services from a supplier. This letter can easily be tailored...
- Missing Payment Letter This Missing Payment Letter will inform a customer that their check was missing or unsigned when a payment was made. This letter can be easily modified to fit your...
- Notification Letter that Payment will be Late This Notification Letter That Payment Will Be Late will serve as a written record that a payment will not be made on time. This letter can easily be tailored to fit...
- Overcharge Refund Letter This Overcharge Refund Letter is used by a company to issue a refund to a customer. This letter sets out the correct amount of the invoice, the amount of overcharge...
- Partial Payment to Creditor Letter This Partial Payment to Creditor Letter will inform a creditor that a partial payment will be made on an account. This letter can easily be customized to fit your...
- Past Due Account Reminder This Past Due Account Reminder is a reminder from a creditor that an account is past due and outstanding. This letter will serve as a written record that the account...
- Request for Increase to Credit Limit This Request for Increase to Credit Limit is a written request to a bank or financial institution asking that a business credit limit be increased. This letter can...
- Request to be added as Creditor This Request to be Added as Creditor will effectively ask that you be added as a creditor in a bankruptcy filing. This request sets out the necessary information...
- Returned Check Letter Kit Returned Check Letter Kit containing a collection of three letters for use when informing a customer about a returned check. These letters can easily be adapted and...
- Hospitality Thank You Letter This Hospitality Thank You Letter will let someone know you truly appreciated their thoughtfulness and hospitality. It can be used to thank a friend, relative or a...
- Payment Thank You Letter This Payment Thank You Letter conveys your thanks to a customer for a recent payment. This upbeat letter can easily be customized to fit your unique needs.
- Philanthropic Contribution Thank You Letter This Philanthropic Contribution Thank You Letter will give sincere thanks to a company or individual who has made a generous donation. This letter can be easily...
- Sales Thank You Letter This Sales Thank You Letter sends sincere thanks to a customer for a recent purchase. This letter can easily be modeled to meet your needs.
- Thank You Letter to Supplier or Vendor Thank You Letter to Supplier or Vendor which extends sincere thanks for assistance and understanding during a difficult time. This letter can easily be tailored to...
- Defective Product Replacement Request This Defective Product Replacement Request will effectively ask a company to replace a defective product rather than issue a refund. This letter can easily be...
- Fundraiser Invitation This Fundraiser Invitation cordially invites a guest to a fundraising event. It sets out the date, time and location of the charitable event and can be easily...
- Fundraising Request This Fundraising Request Letter invites an individual or company to partner with an organization in a fundraising effort. This letter sets out the specific goals of...
- Inquiry about Business Credit Card Letter This Inquiry About Business Credit Card will assist your company in making a decision about obtaining company cards for your employees. This letter can easily be...
- Inquiry about Leasing Office Space This Inquiry About Leasing Office Space is for use by a company seeking a specific location for an office. This letter can be easily modified to meet your unique...
- Inquiry about Quantity Discount Inquiry About Quantity Discount Letter for use when requesting a bulk discount rate from a new supplier. This attorney-prepared letter can easily be tailored to fit...
- Inquiry about Terms of Credit This Inquiry About Terms of Credit is from a company who intends to purchase large quantities of goods or services from a supplier. This letter can easily be tailored...
- Inquiry about a Vehicle Lease This Inquiry About a Vehicle Lease is from a prospective customer to a leasing company and requests that detailed information be sent about leasing versus purchasing a...
- Inquiry to Bank about Status of Loan or Credit Application This Inquiry to Bank About Status of Loan or Credit Application effectively requests the status of a loan. This letter can easily be adapted to fit your unique needs.
- Insurance Company Error Letter This Insurance Company Error Letter is for use when informing an insurance company about incorrect information within an insured's policy. This letter can easily be...
- Letter To Former Owner of Used Car This Letter to Former Owner of Used Car is used when seeking assistance about problems you are experiencing with a used vehicle. This letter can easily be tailored to...
- Office Equipment Lease Inquiry Letter This Office Equipment Lease Inquiry Letter will effectively request a company to provide information about leasing office equipment. This letter can easily be...
- Request for Repair under Warranty This Request for Repair Under Warranty is for use when repairs are necessary while a product, such as an appliance or motor vehicle, is still under warranty. This...
- Speaker Invitation Letter This Speaker Invitation Letter extends an invite to an individual to speak at an event. This invitation gives the details of the event and informs the speaker they...
- Appointment Announcement Letter This Appointment Announcement Letter is from an employer to announce that an employee has been appointed to a new or different position. This letter can easily be...
- Business Address Announcement Letter This Business Address Announcement Letter will effectively give your customers your change of address. It can be tailored for either a small or large company.
- Price Reduction Announcement Letter This Price Reduction Letter will announce to a company's customers that the company is reducing the prices on its products. This letter sets out the specific products...
- Retirement Announcement This Retirement Announcement Letter will serve as formal announcement of an employee's retirement. This letter spells out sincere wishes on the retirement and can...
- Training Session Announcement This Training Session Announcement will give your employees notification of a training session. This letter sets out the location, date and time of the training as...
- Transfer or Promotion Confirmation This Transfer or Promotion Confirmation letter will serve as written confirmation of an employee's promotion and transfer. This confirmation can easily be tailored to...
- Proposal Approval Letter This Proposal Approval Letter is sent to an individual or company who has submitted a written proposal and gives the sender's approval of that proposal. This letter...
- Request for Bid Acknowledgement Letter This Request for Bid Acknowledgement Letter acknowledges receipt of a letter requesting a project bid. This letter can easily be tailored to fit your unique...
- Request for Bid on Project Letter This Request for Bid on Project Letter formally requests that a company or individual place a bid on a specific project. This letter can easily be customized the fit...
- Customer Follow Up Letter This Customer Follow-Up Letter will inform a customer that the company has new products which will complement and enhance the products they now purchase from the...
- Customer Misunderstanding Letter Customer Misunderstanding Letter is to a customer who has concerns or has misunderstood a company's policy or advertising. This letter can easily be adapted to fit...
- Discount Offer for Speedy Payments This Discount Offer for Speedy Payments extends a discount to valued customers who make payments by a specific due date. This letter lets your customers know how...
- New Customer Follow Up Letter This New Customer Follow-Up Letter is sent to a prospective customer after an initial meeting. This letter thanks the customer for allowing you to meet with them...
- Not Responsible for Problem Letter This Not Responsible for Problem Letter will effectively inform a customer that late delivery of a product was beyond a company's control. This letter can easily be...
- Price Reduction Announcement Letter This Price Reduction Letter will announce to a company's customers that the company is reducing the prices on its products. This letter sets out the specific products...
- Product Information Request This Product Information Letter is to a company requesting further information about their products. This letter can easily be customized to fit your unique...
- Product Lost in Transit Notification Letter This Product Lost in Transit Letter will effectively let a customer know that a product which was returned by carrier has not been received. It sets out the specifics...
- Request for Inclusion on Website This Request for Inclusion on Website sets out why it would be beneficial to link your company's website to another. This letter can easily be customized to fit your...
- Sale Announcement Letter This Sale Announcement Letter will announce that an exciting sale is scheduled for your preferred customers. This letter is perfect for a small business who caters to...
- Sales Thank You Letter This Sales Thank You Letter sends sincere thanks to a customer for a recent purchase. This letter can easily be modeled to meet your needs.
- Special Order Offer Letter Special Order Offer Letter which offers to special order an out-of-stock item for a customer. This letter can be tailored to fit your unique needs.
- Strategic Alliance Offer Follow-up A Strategic Alliance Offer Follow-Up Letter follows an initial letter regarding the alliance of two companies in order to remain competitive in the marketplace. This...
- Strategic Alliance Thank-You Letter This Strategic Alliance Thank You Letter sends sincere thanks to a company or individual who has agreed to an alliance. This letter can be customized to fit your...
- Thank You Letter for Purchase Thank You Letter for Purchase which extends sincere gratitude to a customer for their purchase. This letter can be customized to fit your needs and is perfect for the...
- Thank You Letter to Supplier or Vendor Thank You Letter to Supplier or Vendor which extends sincere thanks for assistance and understanding during a difficult time. This letter can easily be tailored to...
- Check Error Complaint Letter This Check Error Complaint Letter is used by a company or individual who has received a check in an incorrect amount. This letter sets out the correct amount of the...
- Shipping Error Complaint Letter Shipping Error Complaint Letter to a company who has erroneously shipped the wrong items to the customer. This letter sets out the details of the shipment and...
- Accept Invitation to Join Chamber of Commerce This Accept Invite to Chamber of Commerce letter courteously accepts an invitation to join the organization. This letter can easily be adapted to fit your unique needs.
- Chamber of Commerce Event Invitation This Chamber of Commerce Event Invitation will formally invite a person to a chamber-sponsored event. This invitation sets out the date, time and location and the...
- Refusal to Join Chamber of Commerce Refusal to Join Chamber of Commerce letter which sets out reasons why it is not beneficial to join the chamber at the present time. This courteous refusal letter can...
- Solicitation to Join Chamber of Commerce This Solicitation to Join Chamber of Commerce Letter is beneficial to both parties and explains the benefits of membership in your area's Chamber of Commerce. "This...
- Notification of Missed Appointment This Notification of Missed Appointment is used to inform an individual that they missed a scheduled home appointment. This letter can be easily tailored to fit your...
- Recommend Against a Repair This Recommend Against Repair letter gives the consumer an informed opinion regarding the cost of repair versus cost to replace a broken product. This letter can...
- Refusal to Accept Late Return of Merchandise This Refusal to Accept Late Return of Merchandise informs a customer that merchandise was returned too late in order to receive a refund. This letter can easily be...
- Service Scheduling Request Letter Service Scheduling Request Letter which can easily be tailored to fit your unique needs. This letter contains the name of the customer and the company's contact...
- Shipping Notification Letter This Shipping Notification Letter gives a customer notification that his or her order has been shipped. This letter can be tailored to fit your unique needs and can...
- Subscription Renewal Offer Subscription Renewal Letter for use when offering a special renewal offer to a subscriber whose subscription has lapsed. This letter can easily be tailored to fit...
- Letter Demanding Future Payments Be Made By Certified Check Letter Demanding that Future Payments be Made by Certified Check will notify your customers of a change in payment policy. This letter sets out the effective date of...
- Order Cancellation Letter This Order Cancellation Letter effectively cancels an order because of a company's inability to deliver in a timely manner. This letter can be tailored to fit your...
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